Posts tagged Microsoft Office
If OneNote Is A Filing Cabinet, Evernote Is A Bucket

I have actively struggled with how to take notes. From organizing them in nested folders in plaintext and markdown documents to throwing everything I digitally collect into Evernote, I have never been really happy. 

Microsoft's OneNote made a splash last week when the company released the Mac app (on the Mac App Store no less), and reduced the price to free. I've heard a lot about OneNote and loved the iPhone app, but without a companion Mac app, it was dead to me. 

I've been using the Mac app, along with the iPad and iPhone app for over a week now, and I am truly impressed. 

First, it's a Microsoft product. I didn't know that the boys from Redmond could make quality and stable apps on the Mac. Usually you got one or the other: it was great but not stable, or it was stable but not great. OneNote is both. 

OneNote for Mac

I plan to do some comparing and contrasting of OneNote versus other note-taking platforms in the coming weeks, but I can faithfully say that I've found what I'm looking for. 

Why do I like it, you say?

1. It's pretty. I know that doesn't matter to some people as long as it's not ugly and it's great at what it does, but it matters to me. A lot. In OneNote, you can add notebooks, which go down into tabs that you can color any way you want. Then those tabs can be further subdivided into pages in that tab. Microsoft's stamp is all over the product and it should be - from Calibri font to the famed "ribbon" for formatting at the top. What's weird is that after kicking Office to the curb six years ago, all this doesn't bother me one bit. I will use whatever I deem is the best for me, no matter what company makes it. 

2. It does everything Evernote does. From a basic functionality standpoint, OneNote does everything Evernote does for me. It just does it a bit better. I never bought into the tagging system - even with multiple tags on one note, I still didn't feel like everything was organized. With OneNote, everything is categorized into your tabs and then subdivided into your pages if you wish. OneNote is also pretty great in the fact that it lets you type anywhere on the document open, almost giving you a canvas feel to the thing. I can put blocks of text, to-do lists, pictures, and anything else I want to - anywhere I want to. 

3. OneNote interfaces with Office much better. If I was an Office user, I would be absolutely giddy over OneNote. It would be a major thing for me. As it stands, I'm not, but OneNote is still a great standalone app for me. It collects everything I need it to, and it syncs to my devices for later use. I can configure what I need to and drop whatever I need to in it. And it will be organized where I want it. 

You should give OneNote a try, on the Mac or PC. There are obvious advantages to using OneNote on Windows, and for the low price of free, you can't lose by trying it out. I hear that the Windows Phone app is pretty swell also. 

Bottom line: don't change your notes system if it's working for you. Just like the Bible says though: "Test everything." Doesn't mean you have to change your whole process, but it might be a good thing for you to do. 

Rant: What's Wrong With This Picture, Microsoft?
office_ipad.png

First I want to confess that no, I am not a user of anything Microsoft. I have a Mac and I use Mac-equivalent programs for such things as word processing and spreadsheets. Before you write me off as an "Apple Fanboy" who just hates everything Microsoft, hear me out. 

I know lots of people who depend of Microsoft programs and apps (like Outlook, Exchange, and Office) every single day. I know people who write everything in MS Word, and just because this is what they like to use should not mean that I should judge them. 

What got me thinking about this was a few articles posted this week about MS Office finally coming to the iPad. My question is: why wasn't this done years ago? What's wrong with this picture, Microsoft? 

I don't depend on Office, but I know lots of people who do. The iPad is an undeniable success when it comes to content creation. It's been a force in the tablet market nearly since the day it was released. So why didn't Microsoft rush in and get Office done for the iPad? 

1) Because Microsoft doesn't care about customers. They haven't for a while. They care about profit margins and making money. They care about maintaining domination in the PC market. The customer has become the casualty here.

2) They have a bunch of engineers writing their systems and programs, not designers designing user interfaces that people can actually use. 

3) They want, at the expense and convenience of the customer, to push their own OS and tablets like Windows 8 and the Surface. Don't get me wrong - these are great machines and I even like Windows 8, but it's too late to the game. Lifelong PC users hate Windows 8. Everyone who owns a tablet has an iPad or an Android device. 

It's time for Microsoft to stop ignoring what's happening in the real world. It's time for them to admit that Office needs to be on all platforms, not just theirs. Because, based upon the latest impressions of Windows 8 and Windows 8 PC and Tablet sales, customers have spoken. Loudly. 

Mac Buyer's Guide [Late 2013]
Screen Shot 2013-10-23 at 11.44.50 AM.png

As a guy who is in the market for a new Mac myself, I figured I would do a no-nonsense, easy to understand buyers guide for all those who may be contemplating getting a Mac. And also, since Apple came out with a slew of new stuff including new Mac and software, there's never been a better time to buy a Mac. 

If you've never used a Mac as your personal computer, you're in for a treat. You get a clean desktop experience with a great Mac App Store ecosystem to play with. Best of all, Apple said yesterday that all their apps (for both Mac and iOS, excluding the pro apps like Final Cut and Logic) are going to be free with the purchase of any new Mac or iOS device. 

That being said, if you go to an Apple Store, the clerk is going to be honest with you. They're not going to sell you a pro machine just because they want to make money. One big difference about Apple is not just their products, but the way they sell them. Sure, you could get a maxed out MacBook Pro with all the bells and whistles, but do you really need that, and do you want to spend that much money. Apple customer care is all about getting you, the customer, the right product, not the product that will help inflate profits. 

So if you've never bought or used a Mac before, you'll need to know that as of yesterday, the entire iWork suite (Apple's much better version of Office, which includes Pages for word processing, Keynote for presentations, and Numbers for spreadsheets) is now included for free. You can download them for free using your new Mac. No more buying $200 worth of software, keeping up with product keys and all that junk. You just need an Apple account - the same one you use to download apps on your iPhone or iPad - and you're good to go. 

 

Give Up Microsoft Office

These Office-like apps are a huge deal - the main complaint I get from users who want to switch to a Mac tell me, "Well, I just can't give up Office." Yes, you can. Apples iWork apps export to all Word, Powerpoint, and Excel formats. I use Pages every single day and everyone else in my office uses PCs with MS Word. I've had no problems in 4 years using nothing but Pages. People also tell me, "Well I have to use MS Word for work." Again, you can export any Pages document into MS Word format, to PDF, or into plain text, or even ePub. It's simple. 

While there is a learning curve with these apps, as there is with anything new and unfamiliar, I would venture to say that you'll have iWork apps figured out inside of 3 days. You'll wonder why you wasted so much time with Word and Powerpoint when you can use the elegant and simple Pages and Keynote. 

Below is a chart explaining some things about what machine you might get if you were buying a Mac today. 

Click for larger

1. The only machines on this chart that are desktops are the Mac Mini, iMac, and Mac Pro. I put a 'maybe' here for the Mac Mini and Mac Pro because they are such small devices, especially the Mac Mini. You could fit a Mini in a small backpack and carry it around and hook it up to your different monitors if you so choose. The new Mac Pro is a great deal smaller than the aluminum monstrosities Apple has been selling for the past several years. 

2. The speed of your processor seems to matter less and less these days with dual- and quad- cores (literally extra processors to crunch your data) and RAM, SSDs and OS management have made processor speeds not so important. So don't harp on this number too much, especially with the MacBook Air. The Air was the first Apple laptop to incorporate Solid State Drives (SSDs), i.e. drives with no moving parts. This greatly speeds up your computer. All Macs now have the option for SSDs now. 

I'm going to be spending a lot of time over the next month giving you snippets of my new eBook, A Minister's Guide to the Mac, due out on November 26. The first half of the book will help any minister or professional transition to a Mac for the first time, while the second half with give you helpful apps, tips and tricks to help you make the most out of your Mac and can help even the most advanced Mac user.